View source for N2Africa Financial Reporting OCt.2015

'''<span style="color: #6a7306; font-size: 160%;">ILRI-N2Africa Financial Reporting Training Workshop</span>'''
'''<span style="color: #6a7306; font-size: 110%;">16th October 2015</span>'''
'''<span style="color: #6a7306; font-size: 110%;">InfoCenter, ILRI Campus, Addis Ababa</span>'''
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=Summary= 
* <span style="line-height: 1.5;">ILRI has emphasized the importance of receiving accurate and timely financial reports (i.e. quarterly) to consolidate, forecast the burn rate, and plan.</span>
* <span style="line-height: 1.5;">Participants are now well familiarized with ILRI financial reporting format and purpose of each budget lines i.e. Personnel, Travel, Workshops/training/capacity building, Other direct costs, and Indirect Costs.</span>
* <span style="line-height: 1.5;">All project (with grant amount US$ 25,000 and above) financial reports will be accompanied by a detailed expense (line item) listing in both Excel and PDF signed formats. From the detailed listing ILRI will then select a small sample for partners to provide supporting documents (copies) for verification and archives. Participants are informed to get the project Principal Investigator’s signature or approval whenever the project is charged or cost reallocated to other project(s).</span>
* <span style="line-height: 1.5;">Learnt that Partners need to improvement their internal communication particularly on status update on projects income receipts.</span>


<span style="line-height: 1.5;">[[File:Group Photo_ILRI-N2Africa_FRTW_16Oct2015.jpg|791x340px|link=file:n2africa-ethiopia/Group|Partial]]</span>

=Introduction to the workshop= 
<span style="line-height: 1.5;">N2Africa is a large scale, science-based “research-in-development” project focused on putting nitrogen fixation to work for smallholder farmers growing legume crops in Africa. Its vision of success is to build sustainable, long-term partnerships to enable smallholder farmers to benefit from symbiotic N2-fixation by grain legumes through effective production technologies (including improved seeds, inoculants and fertilizers) and market linkage in the legume value chains.</span>

Financial Management has to be done accurately and record keeping cannot be allowed to fall behind, or it will achieve nothing. It must be done with honesty and transparency, for the benefit of all. Understanding of the requirements of ILRI financial reporting standards are important for the sub-grantees of ILRI-N2Africa finance staffs involved in preparation and reporting of financial statements. Heads of finance, reporting accountants, and other finance staffs should familiarize themselves with the requirements of that are compliant with ILRI.

=Objective of the workshop= 
* <span style="line-height: 1.5;">To familiarize the ILRI-N2Africa sub-grantees to the requirements of financial reporting and managements by providing accurate information and a simple financial management system for the proper implementation of N2Africa institutionalization missions.</span>

=Expected Outputs= 
* <span style="line-height: 1.5;">N2Africa project and its importance to the livelihood of the smallholder farmer will be understood by the finance personnel.</span>
* <span style="line-height: 1.5;">The role that efficient financial management and reporting plays for proper implementation of the project will be discussed.</span>
* <span style="line-height: 1.5;">Financial reporting standards and compliances and expectations from the donor will be adapted.</span>
* <span style="line-height: 1.5;">The Importance of accurate and timely financial reporting for planning, budgeting and future collaborative activities with partner institutions will be agreed.</span>

<span style="font-size: 1.4em; line-height: 1.5;">'''Process to meet expected outputs'''</span>
* <span style="line-height: 1.5;">Presentations, group works on the reporting formats, experience sharing, discussions.</span>

=Program= 
{| 
| '''Time''' || '''Topic''' || '''Presenter/Facilitator''' 
|-
| 08:30-09:00 || Arrival and Registration || Simret 
|-
| 09:00-09:05 || Welcome speech || <span style="display: block; text-align: left;">Gail Amare, ''Head of Administration, ILRI-Ethiopia''</span> 
|-
| 09:05-09:20 || Program & participants introductions, norms || Tamiru/ Birhan 
|-
| 09:20-09:40 || ILRI-N2Africa: Overview, Workshop Objectives & Expected outputs || Endalkachew 
|-
| 09:40-10:30 || <span style="display: block; text-align: left;">Financial Reporting Standards: ILRI Compliances & Auditing systems</span> || Wubalem/ Mesfin 
|-
| '''10:30-11:00''' || '''Coffee & Group Photo''' 
|-
| 11:00-11:40 || <span style="display: block; text-align: left;">Financial Reporting Standards: AGRA-STTP Compliances</span> || Demelash/ Gezahegn 
|-
| 11:40-12:30 || Overview of ILRI’s budget management process || Wubalem 
|-
| '''12:30-01:30''' || '''Lunch''' 
|-
| 01:30-02:45 || <span style="display: block; text-align: left;">Group Discussions and experience sharing on budget and grant management</span> || Wubalem/ Mesfin 
|-
| 02:45-03:30 || General Discussion || Endalkachew/ Wubalem/ Mesfin/ Demelash 
|-
| 03:30-03:40 || Closing 
|-
| '''03:40-04:00''' || '''Coffee''' 
|-
| 04:00 || End of the workshop 
|-
|}

=Workshop Material= 
* <span style="line-height: 1.5;">[[:File:z_Program_ ILRI-N2Africa_Financial Reporting Training Workshop FRTW_16Oct2015.docx| Program]]</span>
* <span style="line-height: 1.5;">[[:File:ILRI-N2Africa Financial Report Format_16Oct2015_Wubie.xls| ILRI-N2Africa Financial Reporting Format Updated version]]</span>
* <span style="line-height: 1.5;">[[:File:AGRA-SSTP_Financial Report Format_FRTW_16Oct2015.xlsx| AGRA-SSTP Financial Reporting Format]]</span>
* <span style="line-height: 1.5;">[[:File:Guiding Notes_ILRI-N2Africa _FRTW_16Oct2015.docx| Guiding Notes for Group Discussion]]</span>
* <span style="line-height: 1.5;">Presentations:</span>
''' <span style="line-height: 1.5;">[[:File:ILRI-N2Africa Project Overview _FRTW_16Oct2015.pdf| ILRI-N2Africa Project Overview]]</span>
''' [[:File:Wubalem_ILRI Financial Reporting Standards Part1 _FRTW_16Oct2015.pptx| ILRI Financial Reporting Standards Part 1]]
''' [[:File:Mesfin_ILRI Financial Reporting Standards Part2 _FRTW_16Oct2015.pptx| ILRI Financial Reporting Standards Part 2]]
''' <span style="line-height: 1.5;">[[:File:AGRA-SSTP_Compliance  Financial Reporting_FRTW_16Oct2015.pptx| AGRA-SSTP Compliance  Financial Reporting]]</span>

=Workshop Pictures= 
* <span style="line-height: 1.5;"> For more pictures,click '''[[:File:Selected pics_ILRI-N2A FRTW_16Oct2015.zip| HERE]]'''.</span>

[[File:Welcome & Introductions_ILRI-N2A FRTW_16Oct2015.jpg|800x196px]]
[[File:Presentations_ILRI-N2A FRTW_16Oct2015.jpg|800x196px]]
[[File:Group Discussions_ILRI-N2A FRTW_16Oct2015.jpg|800x197px]]

[[File:Group Comments_ILRI-N2A FRTW_16)ct2015.jpg|800x208px]]
[[File:Group Comments_ppt _ILRI-N2A FRTW_16Oct2015.jpg|800x117px]]

=Participants= 
* <span style="line-height: 1.5;">[[:File:z_List of Participants_ILRI-N2Africa _FRTW_16Oct2015.xlsx| List of participants]]</span>
* <span style="line-height: 1.5;">Participant Institutions </span>
''' <span style="line-height: 1.5;">ARARI [Amhara Region Agricultural Research Institute]</span>
''' <span style="line-height: 1.5;">Balegreen</span>
''' <span style="line-height: 1.5;">EIAR [Ethiopian Institute of Agricultural Research]</span>
''' <span style="line-height: 1.5;">HWU [Hawassa University]</span>
''' <span style="line-height: 1.5;">ILRI [International Livestock Research Institute]</span>
''' <span style="line-height: 1.5;">MBI [Menagesha Biotech Industry]</span>
''' <span style="line-height: 1.5;">OARI [Oromia Agricultural Research Institute]</span>
''' <span style="line-height: 1.5;">SCS [Sodo Chatolic Secretariate]</span>
''' <span style="line-height: 1.5;">Tsehay Union</span>

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